Effective Management of PPE Accounts in the Public Sector

Course Focus and Features

This course offers comprehensive guidance on the effective management, reconciliation, and reporting of Property, Plant, and Equipment (PPE) accounts in the public sector. It emphasizes compliance with COA regulations, accurate documentation, and alignment of accounting records with actual inventories. Participants will learn practical approaches for resolving discrepancies, applying proper accounting treatments, and strengthening internal controls to ensure the integrity of financial statements.

Key Features

• • Step-by-step procedures for managing and reconciling PPE accounts

  • Alignment of inventory records with physical counts and valuations

  • Identification and accounting treatment of unserviceable or missing assets

  • Preparation and submission of required reports and documentation to COA

  • Best practices in PPE recording, monitoring, and internal control systems

Course Objectives

By the end of this course, participants will be able to:

1. Understand the policy framework for the one-time PPE cleansing initiative

2. Reconcile PPE balances with inventory records and physical counts

3. Apply appropriate accounting treatments for missing, unserviceable, or undocumented assets

4. Prepare and submit required reports to COA and oversight agencies

5. Establish ongoing procedures for maintaining accurate PPE records

Who Should Attend

This training is essential for NGAs, LGUs, SUCs and GOCCs/GFIs:

• Accountants and bookkeepers

• Inventory and supply officers

• Internal auditors and finance officers

• Property custodians and asset managers

• Records personnel
  

What You Will Learn

Participants will gain knowledge and practical skills in:

• Relevant COA Circulars and accounting standards (e.g., PPSAS)

• Procedures for PPE inventory-taking and documentation

• Common issues in PPE accounting and how to resolve them

• Adjusting entries, derecognition, and correction of misstatements

• Preparation of reconciliation reports and audit-ready documentation

• Setting up internal controls for ongoing asset management

Total Number of Hours - 16